Accounts Payable Analyst
Title: AP Accounting Analyst
Location: Taguig (Hybrid/Mid Shift)
Job Purpose
The Accounts Payable Analyst is responsible for performing daily accounts invoicing and payment tasks and certain general ledger tasks, including invoicing and payment requests for business requirements and operations, and ad hoc tasks as assigned by Supervisor / Finance Center of Excellence Manager.
Key Accountabilities
- Accounts Payable (Direct and indirect procurement) – Obtaining and/or verifying approvals, journalizing, payment preparation
- Follow-up with Supply Chain on invoice matching and reconciliation
- Checks, validates, and posts accounts payable and adjusting entries (includes all AP types)
- Responds to routine enquiries from internal /external customers and suppliers and investigates as needed
- Ensure compliance with approval matrix and related policies for all invoicing and payment transactions
- Reconciliation of supplier accounts
- Maintenance of vendor master list in DAX
- Assist with cash flow forecasting
- Support fixed assets team on gathering invoices and explanations, as applicable
- Preparing accruals and prepayments as required.
- Reconciles assigned balance sheet accounts and other analytical reports (thru Blackline System) as required
- Prepares financial reports related to accounts payable such as but not limited to payment reports, aging and expenditures
- Participates in the month-end close activities
- Liaison with external outsource service providers to ensure completeness of accounts and transactions
- Liaison with internal departments and regional head office, etc, as required;
- Support external audit requests as needed;
- Undertakes ad hoc improvement projects and analysis as assigned
- Performs ad hoc activities and tasks as required
- Conduct quality control review of posted transactions
- Ensure shared mailbox is being managed well and queries attended to timely
Qualifications
Education:
Minimum Diploma in Accounting, Finance or related field (an equivalent combination of related education, training, and experience may be considered), or recognized Professional Finance or Accounting qualification.
Experiences, Skillsets & Personal Competencies
- At least 3 years of experience in different areas of Finance and Accounting like Accounts Payable or Accounts Receivable and in an automated accounting system; in a Shared Services / BPO environment
- Preferably handled projects or process migration;
- Experience in Microsoft DAX, Oracle or SAP is a plus;
- Core: Driving results; customer champion; teamwork; integrity;
- Knowledge of US GAAP will be advantageous;
- Good oral and written communication skills;
- Good computer skills including common business applications such as MS Windows and MS Office including Excel and Word;
- Experienced Finance professional;
- Positive, self-directed individual with a strong desire and ability to manage change and process improvement as the business grows;
- Advocates a culture of compliance with policies and controls;
- Able to work flexible hours as needed during peak times;
- Good communicator and willing to build strong business relationships, able to work cross-functionally and cross-culturally;
- Promotes customer satisfaction and quality customer service for internal clients;
- Looks for opportunities for continuous improvement in accounting processes and controls, willing to challenge the ‘status quo’;
- “Hands-on” with preparation of accounts, journal entries, analysis and reports;
- Systematic and detailed approach to transaction posting, account reconciliation, processes and controls;
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